PURPOSE AND USE: This form provides the information a Commissioner requires to APPROVE an event to take place (i.e POR 9 lb/9.1c). The Permit holder is responsible for ensuring that the appropriate Commissioner is informed about each section attending a nights away event (even a District or County event). For all Nights Away events the information below should be with your Commissioner (or appointee) 7 days before the event (in normal circumstances). Please ensure that your GSL/DESC is also aware of the event.

DATA PROTECTION: This form is used to collect information about you and your team for the purpose of approving this nights away activity, this is to be used by your Commissioner As part of this form we collect personal data about you and your team, this detail is required so that we can check that everyone meets the membership and vetting requirements for the event and that appropriate permit holders are in place. We do not share your personal data provided in this form with any third parties We take your personal data privacy seriously. The data you provide to us is securely stored (based on local arrangements) and we will keep the data we capture from this form for 2 months after the event for any queries that arise then it will be securely destroyed. For further detail on our retention periods please visit our Data Protection Policy.

*Required field

Your Name*

Your Email Address*

Permit Holder's Name*

Permit Holder's Telephone*

Permit Holder's Email Address*

Group and District*

Which sections is this event for?*

Is the event leader the same as the permit holder?*

If no, who is the Event Leader or Passport Holder?

Event Leader or Passport Holder's Telephone and Email Address

Name of Venue*

Venue Address (including postcode)*

Venue Telephone*

Event Dates FROM*

Event Dates TO*

Number of nights*

What type of event is it?*

Approximate Numbers Attending






Please provide some more details about the adults attending. What are their names and roles in Scouting?*

Which one of the adults attending is your designated first aider?*

Are you doing any special activities that require permits?

What are your InTouch details for this event?*

Is your GSL/DESC aware of the event?*

The Home District Commissioner is Jennifer McCullough. Her telephone number is 0788 5203394.

Membership number of person completing this form*

If operating with an event passport, has the event passport been issued?

If you would like to send us a copy of your programme, or other documents, you may do so here. You can upload pdf, txt, doc or docx files, the maximum file size is 2Mb.

Tick the box above and then submit the form

When the form has been submitted you will receive an email copy of the form