This online form provides the information that the District Commissioner needs to APPROVE an event to take place (i.e. POR 9.1b/9.1.c). Each group attending a Nights Away event will need to submit this information.

For all nights away events, all of the information below should be with your District Commissioner (or his appointee) SEVEN days before the event. Failure to submit this information on time may result in your event being cancelled.

For all nights away events at facilities not owned or operated by Scouting, such as public or commercial campsites and youth hostels, the host District Commissioner must receive a copy of the information FOURTEEN days before the event. Where an expedition is taking you across a number of Districts or Counties this information should be sent to the County Secretary instead.

*Required field

Your Name*

Your Email Address*

Permit Holder's Name*

Permit Holder's Telephone*

Permit Holder's Email Address*

Group and District*

Which sections is this event for?*

Is the event leader the same as the permit holder?*

If no, who is the Event Leader or Passport Holder?

Event Leader or Passport Holder's Telephone and Email Address

Name of Venue*

Venue Address (including postcode)*

Venue Telephone*

Event Dates FROM*

Event Dates TO*

Number of nights*

What type of event is it?*

Approximate Numbers Attending






Please provide some more details about the adults attending. What are their names and roles in Scouting?*

Which one of the adults attending is your designated first aider?*

Are you doing any special activities that require permits?

What are your InTouch details for this event?*

Is your GSL/DESC aware of the event?*

The Home District Commissioner is Vicki Armitage. Her telephone number is 07891 373165.

Membership number of person completing this form*

If operating with an event passport, has the event passport been issued?

If you would like to send us a copy of your programme, or other documents, you may do so here.

Tick the box above and then submit the form

When the form has been submitted you will receive an email copy of the form